HR teams have a huge ‘To Do’ list which spans well outside of the realms of employment contracts and payroll. A task which is frequently on the list is employee verification; whether it’s for new employees or verifying the employment details of former employees who have secured new opportunities.                        

Why do companies use employee verification?

Verifying the background and credentials of employees is well documented as a huge drain on time and resources. So, why does this practice remain commonplace in HR departments?

Despite the strain that such manual tasks put on team members, employee verification is still very much a crucial component within the hiring process. It’s no secret that hiring is a costly business for companies. However, making the wrong hire is even more expensive; not only due to the impact on revenue and productivity, but also the potential damage to a company’s integrity and reputation.

Talented Candidates Are On The Move

The rise of globalisation means that many talented candidates are on the move. This is great news for expanding talent pools and attracting excellent candidates, however, when it comes to background screening this can complicate matters. Time zones and communication issues can further delay and complicate the verification process if these are being handled in-house or the necessary relationships with overseas authorities aren’t in place. However, hiring throughout multiple territories means that the employment verification process is even more vital as a candidate may list workplaces and universities which are unfamiliar to HR teams – all of which need to be thoroughly vetted.

Strain vs. Security

Ultimately, despite the drain on time and resources, employee verification is entirely necessary as part of modern hiring practices. To safeguard recruitment investments, employee verification is a secure way to ensure that new hires are exactly who they say they are, with the best qualifications and experience for the role. Having their professional background authenticated gives HR managers the added peace of mind that they have taken the most comprehensive measures to ensure they’ve made the best hire for the company.

What impact does this have on HR teams?           

Particularly in high-risk roles such as those within the medical field, oil and gas, construction, financial services and teaching; employee verification will always be part of due diligence within hiring processes.

Large companies can be subject to influxes of employee verifications on a daily basis. Manual, repetitive work is a huge drain on HR resources, productivity and human-centric tasks are always open to more instances of human error. So, while it’s certain that employee verification is crucial, the current practices are broken as they result in a huge strain on the department they are supposed to assist – Human Resources.

“…workers now migrate from job to job over their career in search of greater fulfilment and compensation.” The Balance Careers

From a candidate’s perspective, while the verification is recognised as being necessary, it can also result in significant delays within the hiring process. Understandably this causes frustration each time a candidate changes their role or location, which is estimated to be an average of fifteen times throughout the duration of a person’s career.  

Clearly, it’s been demonstrated that while employee verification is a crucial component in the hiring process, it has the potential to hinder progress for both HR teams and candidates, However, the good news is that the rise of HR technology has made moves to automate these continual background checks with the aim of preventing their repetitive nature.

The Future of Employee Verification

TrueProfile.io was developed to represent the future (or as we like to call it, the ‘New Standard’) in employee verification. There are a number of benefits for HR teams which can be found in our Business Partners area. However, with respect to automating employee verification, TrueProfile.io utilises cutting-edge blockchain technology – when documents are verified, they are stored on Ethereum Blockchain. This means they are verified once and stored forever which puts an end to the continual verification cycles. New hires can simply share their ‘myTrueProfile’ with HR teams or download their verified documents – putting the applicant in control of their information to speed up ‘time-to-hire’.

If you’re keen to see how this can help to transform your current hiring processes and improve candidate experience, reach out to us on businesspartners@trueprofile.io.